Frances Pittman stated that she still had Fun Monday raffle tickets for sale. Also the club’s demonstration at the Aquarium was a huge success and she thanked the dancers and members that attended. Charity recommendations are still needed.

Debbie Wilkins gave the treasurer’s report and the club is in good shape financially. The Board sent a card to Eddie Spencer, whose daughter was seriously injured in Wilmington a few weeks ago.

Robert E. Lee reported that the SOS party scheduled for September 18th with four other shag clubs had been moved to Deckerz, rather than Boulevard Grill, due to a scheduling conflict. The party will start at 2:00.

Donnie Hinson and Linda Navey gave an update on the Christmas party. It is scheduled for December 6th at the Dunes Club, from 7:00-11:00. The cut-off date for reservations is November 22nd. Tables may be reserved at the following costs: 10 people, $40-----8 people, $30-------6 people, $25. Guests will be charged $45 per person. There will be phone numbers and email addresses on the website for people to contact for their reservations. Toys for Tots will be collected at the party again this year, with each attendee bringing an unwrapped toy.

Steve Broughton reminded everyone of the club’s Island Party on Saturday, August 9th from 10-3. Hotdogs and the trimmings will be served. Bring your own chair, towel, beverage, etc. There will be a taxi service for those who need a ride over to Carrot Island. No rain date.

Bill Guthrie thanked everyone for their support at the Re-up party, as well as the Aquarium. Frances did a great job coordinating that event. He also thanked Memories for their support towards the shag club. He reminded everyone of Twin Rivers 20th anniversary party, Saturday, August 9th at the Emerald Club. Eastern NC Shag Club, Greenville, will have their Labor Day Layover at Memories with Billie Latham, Chuck Clodfelter and Robbie Leggett as DJs, Labor Day weekend. Memories will have the band, The Magnificents, on Sunday, August 31st. Bill also thanked Larry Castle for being the ABSC’s representative at the summer workshop. Larry gave a report from that meeting. There was discussion of ABSC possibly bidding for the 2011 Winter Workshop.

If there is any member who is not receiving phone tree messages, please let Lanette Garner know and update your information if it has changed since your last application for the ABSC. Bill also asked that if any member has any concerns to feel free to bring those concerns to any Board member or bring it up at our meetings.

Old Business ------ none

New Business ----- none

A motion was made to adjourn the meeting, it was seconded. The meeting was adjourned by, President, Bill Guthrie.

Respectfully submitted,
Catherine Brett,
Secretary, ABSC

President Bill Guthrie called the meeting to order and the secretary read the minutes of the last meeting and they were approved as read.

Vice-President Frances Pittman is still collecting SOS Fun Monday Raffle tickets and monies. There are 20 tickets left and she will take them to the Island Party on Saturday. She reported that the night at the Aquarium was a huge success and she thanked those couples who danced as well as those members who attended for support of the dancers and club.

Bill thanked Frances for organizing that event.

Treasurer, Debbie Wilkins reported that the club continues to be in good financial condition. Robert E. Lee asked if the check donated to the Salvation Army had cleared. Debbie reported that it had but as of yet there has been no acknowledgment from the Salvation Army for our contribution.

Membership Chairperson, Lanette Garner, reported that at the Re-up party we had 97 people to renew, 20 new members, as of August 5th, we have 142 renewed members and 29 new members. Caution was given to ALL Board members NOT to share the membership list with anyone. A formal letter must be written to the Board requesting access to this list.

Special Events Chairperson, Donnie Hinson, reported that the Christmas Party will be December 6, 2008 at the Dunes Club and the cut off date for attending is November 22nd. There will be NO exceptions unless the person contacts Bill Guthrie and Bill approves or denies with justification to Special Events chairman as to why he should change the number. Guests are charged $45 for the Christmas Party. There will be reserved tables again this year, 10 persons--$40/ 8 persons--$30/ 6 persons--$25. ABSC will continue to support the Toys for Tots program at our Christmas party with each attendee bringing a toy. Bill will contact the Marine Corps Reserve to send someone to attend the party and collect the toys.

DJ and Door Prizes for Christmas party to be determined at a later date.

Newsletter Chairman, Jerry Garner, asked that all documents sent to him for the newsletter be done in Microsoft Word, Times New Roman/12 and mixed case.

Past president, Robert E. Lee announced that the Fall SOS party that ABSC co-hosts, will be held at Deckerz rather than Boulevard Grill due to a conflict in scheduling. This party will be Thursday afternoon at 2:00 on September 18th. Five clubs are giving this party, Twin Rivers (New Bern), Eastern Carolina(Greenville), Southern Pines, Burlington, and Atlantic Beach Shag Club.

Robert reported that the ABSC could have either December 2, or 10 for the 2009 Christmas party at the Dunes Club. He also presented Bill with the contract between ABSC and Norman Miles, stating the terms of agreement. Bill will sign it and return it to Norman.

The Board was presented Larry Castle’s cost for representing ABSC in Greenville , SC. Motion was made to reimburse Larry for all expenses. Seconded and approved.

The Board was made aware of one of its members whose daughter was recently injured in Wilmington, two weeks ago. ABSC’s Board sent a card to this member.

Lanette asked whether or not she needed signatures on applications. The Board decided that yes all applications need to be totally completed. Please remind members to submit addresses, phone numbers, etc. to Lanette for compete roster information. She also stated that membership cards had been made, but will be distributed only if requested. ALL members are encouraged to notify Lanette Garner if phone tree messages aren’t being received and make sure phone numbers are correct.

Entertainment Committee Co-Chair, Steve Broughton, reported that the Re-up party was a great success. Attendance was doubled from last year. The calendar of events was Checked to determine whether there were any conflicts of dates.

The Social Committee met at Ted and Janice Harrell’s home on July 17th. Our Island Party will be August 9th with Bob Seymour and Larry Castle cooking, Steve Broughton, Pete Kumpel and Bill Guthrie providing taxi service from Radio Island to Carrot Island. Richard Wilkins and Jerry Garner will provide tables, Larry Castle, Graham Pittman, Steve Broughton, and Bill Guthrie will provide tents. Robert E. Lee and Rosie will supply the banners. Jeff Walston will provide the music.

For our October 11th Social Event, it was recommended that rather than a shrimp boil, we have a Frogmore Stew. The Board voted to do so.

The committee also made a recommendation that our socials begin at 6:00, eat from 6:30-8:30, and party ends at 9:00. This might allow some members to remain at Memories longer. Motion made, seconded, and approved to change social time from 6:00-9:00. The DJs will continue to receive $100 for their services, despite the time change from four hours to three.

The Board discussed the costs of the upcoming social events and voted to charge $8 for guests at the Frogmore Stew and $8 for the April social, Chicken Pickin. The remaining socials will continue to charge guests, $5.

The Board also discussed DJs for our social events and decided to wait and assign those after September 1st deadline for members to re-up. Several DJs have not rejoined.

A copy of the newly revised and signed By-Laws was handed out by Bill to all Board members.

John Moore has requested that ABSC sponsor, in name only, and at no cost, his annual Birthday Bash at Memories.

Upcoming shag events mentioned were:
Twin Rivers 20th anniversary on Saturday, August 9th.
Eastern North Carolina’s (Greenville) Labor Day Layover, August 29th at Memories.
Sunday, August 31st, Memories will have “The Magnificents”.

Old Business------none

New Business-----none

There was a motion made to adjourn the meeting, it was seconded, and the meeting was adjourned.

Respectfully submitted,
Catherine Brett
Secretary, ABSC